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A trade is an exchange of shifts between two employees. iWorkWhen supports two kinds:
  • Swap — “You take my Wed, I’ll take your Thu.”
  • Give away — “Can anyone cover my Sat?” (no reciprocal shift)
Trades always go through three stages: pending, accepted, approved.

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Create a trade

1

Start from the shift

Go to My Schedule, click the shift you want to give up, click Offer for trade.
2

Choose swap or give-away

Swap means you want someone else’s shift in return. Give-away means you’re just dropping it.
3

Pick a partner (or leave it open)

You can address the trade to a specific teammate, or leave it open for any eligible teammate to claim.
4

Add a note

Optional but recommended — say why.
5

Send

Your shift is now marked Trade pending. The target (or pool) gets a message and an email.

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What happens next

  • While pending, you can Cancel the request any time.
  • When the teammate accepts, status becomes accepted — the shift is still yours until a supervisor signs off.
  • Once approved, the app swaps the user_ids on the two shifts (for a swap) or reassigns your shift (for a give-away). Both parties get a confirmation message.

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Trades I see

The Trades page has two tables:

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Requests waiting on you

Trades other teammates offered to you specifically. Accept or decline from here.

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Your requests

Trades you’ve sent. Cancel a pending one, or watch for the approval.

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Tips

Open trades find faster partners

If you don’t care who covers, leave the partner blank. Anyone eligible sees it and can grab it.

Trades need supervisor sign-off

Even if both parties agree, the trade isn’t final until a supervisor approves. Expect ~1 business day.